Company Name: Intelligent Car Leasing Limited
First Registered: Scotland
Registered Number: SC445572
Registered Address: Skypark 1, 8 Elliot Place, Glasgow, G3 8EP
VAT Registration Number: GB158249876
ICO Registered Number: ZA003072
BVRLA Membership Number: 1883
Intelligent Car Leasing Limited is authorised and regulated by the Financial Conduct Authority (reference number 673209). Not all types of business undertaken are authorised and regulated by the Financial Conduct Authority. Intelligent Car Leasing Limited is a credit broker and not a lender.
Intelligent Car Leasing Limited is a member of the British Vehicle Rental and Leasing Association (BVRLA), the UK trade body for companies engaged in the leasing, rental and fleet management of cars and commercial vehicles. The BVRLA Code of Conduct sets out the standards expected by members in all aspects of the brokering of leased vehicles. You can view this code of conduct here. BVRLA membership ensures the customer that they should expect the highest level of professionalism and integrity when using a BVRLA member.
TERMS OF BUSINESS
Understanding Initial Rental
The initial rental amount to be paid is determined by the payment profile you have selected and is not a deposit. For example, if your payment profile is 3+35, this means you will be required to pay 3 rentals as your initial rental amount, followed by 35 monthly payments of your agreed rental amount. The payment profile selected impacts the amount of the agreed monthly rental. For example, if you select a payment profile of 9+35, by paying for 9 monthly rentals as your initial rental, the cost of the subsequent 35 monthly rentals is likely to be lower than it would be if you selected a payment profile of 3+35.
It is important that you understand the difference between a Funder Maintained and Driver Maintained agreement.
If Funder Maintained appears next to Maintenance, the quotation includes maintenance. This means the funder will cover the cost of maintenance and servicing as outlined in the finance agreement, but you are still responsible for taking the car to a dealership/garage approved by the funder for repairs, regular servicing in line with the manufacturer’s service intervals, MOT inspections, etc.
If Driver Maintained appears next to Maintenance, the quotation does not include maintenance. You should understand that by opting for a Driver Maintained agreement you are responsible for maintaining your vehicle and that you may incur additional costs for regular servicing, MOTs and any repairs required throughout the duration of the agreement.
Tell me why a Funder Maintained agreement is a good idea
All vehicles must be maintained to manufacturer standards and adhere to the specific vehicle servicing schedule. For many of the vehicle finance options offered, you have the option to cover all service and maintenance requirements. This costs extra but provides certainty on your motoring costs – no unexpected cost exposure that could adversely affect cash flow.
It is important to note that if you decide not to include maintenance in your contract (Driver Maintained), you are responsible for maintaining the vehicle at an additional cost over and above the monthly finance rental cost.
What are the benefits of choosing a Funder Maintained agreement?
- Covers the cost of any repairs required throughout the duration of the contract term. This includes tyres, brakes, exhausts, wipers, and batteries. This is subject to BVRLA Fair Wear & Tear Guidelines.
- May include breakdown cover, roadside assistance and roadside repairs subject to the funder
- Includes servicing and MOTs
- Benefit from fleet purchasing power of parts and service
- Peace of mind in relation to vehicle repairs
- Fully VAT recoverable for businesses
- Cost can be set against taxable profits
What are the potential risks of choosing a funder maintained agreement?
- The cost of maintenance varies depending on the vehicle type, contract type and expected mileage
- Does not cover any accidental damage to the vehicle, vandalism or windscreen breakages. These must be repaired via insurance cover
- Does not cover driver abuse or neglect such as, but not limited to, vehicle damage as a result of the vehicle not being serviced according to manufacturer’s guidelines, or Diesel Particulate Filter warnings being ignored.
How does a Funder Maintained agreement work in practice?
The following is a typical example highlighting the price difference between a Funder Maintained agreement and a Driver Maintained agreement for an Audi A1 Diesel Hatchback 1.6 TDI SE 3dr.
|Contract Type||Monthly Payment||Contract Duration||Mileage|
|Funder Maintained||Personal Contract Hire||£230.66 inc. VAT||36 months||10,000 per annum|
|Driver Maintained||Personal Contract Hire||£208.96 inc. VAT||36 months||10,000 per annum|
Monthly Payment shown is for illustrative purposes only.
Understanding Excess Mileage
The total mileage you agree to at the beginning of your contract has an impact on the overall rental cost over the term of the agreement. The higher amount of mileage you select, the more likely you will be to have a higher monthly rental cost. It is important to select an accurate mileage amount at the beginning of the agreement in order to avoid paying rental costs for mileage that you do not use by the end of the agreement term, and to avoid paying any excess mileage charges.
Excess mileage charges occur when you go over your agreed mileage. The reason the charge is applied is that the total mileage of the vehicle is used to calculate the resale value of the vehicle. A greater mileage will affect this calculated resale value. This excess mileage charge is calculated at the end of the contract period and will vary depending on the vehicle type and the contract type. Mileage limits may be amended during your contract provided it meets the funder's criteria for doing so. Please see your contract provided by the funder for full details of the pence per mile charge that may be applicable or mileage amendment criteria.
The following is a typical example of an excess mileage charge:
|Excess mileage charger per mile||£0.07|
|Agreed total contract mileage||90,000 miles|
|Actual end of contract mileage||98,000 miles|
|Excess mileage charge (8000 miles x £0.07p)||£560.00|
Excess mileage charge shown for illustrative purposes only.
Understanding End of Contract Charges
The residual value of a car at the end of a contract is based on an assumed condition that it is close to ‘ready to retail’ and that it meets industry standard BVRLA Fair Wear and Tear guidelines. Major dents, scratches and kerbed wheels, for example, are outside these guidelines. The charges are applied to rectify these faults and will be passed onto you.
Important Notes for Diesel Vehicles
Diesel Particulate Filters (DPF)
Most diesel vehicles contain a Diesel Particulate Filter (DPF). A DPF captures and stores soot in order to reduce emissions from diesel vehicles. Regular and sustained motorway driving at recommended speeds of over 40mph for between 10 and 50 minutes is required in order to burn off the trapped soot (a process known as ‘regeneration’). The recommended driving style required to clear a DPF filter varies depending on specific manufacturer guidelines. If you intend to use your vehicle for urban or city-based or stop/start style driving you may want to consider an alternative fuel types such as petrol as this may be better suited to your needs. Not clearing the DPF or ignoring a DPF warning will result in vehicle damage not covered under a Funder Maintained contract, resulting in costly repairs at driver’s expense. Therefore, the selected fuel type should be considered carefully in relation to your driving style. Some petrol vehicles may also contain a Petrol Particulate Filter (PPF). This is not as common as DPF however manufacturing guidelines should be consulted in relation to this.
Some diesel vehicles are now fitted with tanks that contain AdBlue which is a liquid fuel additive designed to reduce harmful Nitrous Oxide emissions. AdBlue is considered to be a consumable, similar to fuel. It is therefore the driver’s responsibility to ensure that AdBlue is kept topped up, and to pay any costs associated with doing so. Any damage incurred as a result of low AdBlue levels or its misuse will not be covered under a funder maintained contract or any included recovery arrangements. Funder Maintained contracts do not cover AdBlue costs. However, depending of the finance funder of your vehicle AdBlue may be topped up as part of routine servicing. You should consult your vehicle handbook to ascertain whether or not your vehicle uses AdBlue and understand your responsibilities.
In-Car Connected Technology
Many vehicle manufacturers have introduced connected services to their vehicles that provide drivers with services like Wi-Fi and service reminders or bookings. However, these connected services may be disabled by some funders as they may result in service provision from unauthorised third parties that is not in keeping with the terms and conditions of your agreement with the funder. Whilst a manufacturer may state that connected services are featured, the ability to use these features is dependent on the selected funder enabling use of them. We will endeavour to identify any connected services that may be affected at the time of order, however, this courtesy cannot be considered a guarantee that any connected services fitted as standard or optionally specified, will not be permanently disabled by the funder prior to delivery.
Electric & Hybrid Vehicles
The driving range of an electric or hybrid vehicle as specified by the manufacturer should be interpreted as a guide only. The driving range may vary as the electric power consumption of the vehicle may be impacted by operating conditions such as outside temperatures, driver behaviour or driving style, the weight within the vehicle, and any additional battery usage such as use of heating systems, interior and exterior lighting, wipers, braking, and external device charging. Drivers should consult their vehicle handbook for additional guidance.
Impacts of Non-Payment
Non-payment of credit agreements may affect your credit rating and may result in the vehicle being repossessed by the funder or action being taken via the County Courts. This may also affect your chances of being accepted for credit in future. Alternative sources of finance may be available to you (for example, from other credit brokers or funders, or through banks or internet aggregators).
Delivery & Availability
Vehicle availability and delivery dates are provided to you at the point of order based on estimates provided to us by our suppliers. These estimates may be subject to change and are intended to be an estimate only. We endeavour to meet these estimates and confirmed delivery dates will be provided to you once confirmed by our suppliers. In the event that a delay occurs as a result of a supplier, we do not accept liability for any losses incurred as a result.
Remuneration & Commission
What fees will I pay?
We charge a fee of £250 including VAT for our services. These services include:
- Helping you to find a suitable vehicle that meets your needs and requirements.
- Helping you to understand the contract hire product used to finance your vehicle so that it meets your needs and requirements.
- Helping you to complete the required paperwork.
- Sourcing and securing credit with our lending panel.
- Sourcing and securing your vehicle from our network of suppliers and dealerships.
Once your order with us has been confirmed, we will send you a link to Sage Pay for you to make the payment for our services. Please note that this link should not be used to make any payments to the funder. If you cancel your order and don’t enter into a finance agreement with the funder, you can request a refund, minus a £5 administration fee.
Do you receive commission?
Yes, we will receive a fixed and/or variable commission which is agreed between us and the funder we introduce you to. Intelligent Car Leasing Limited is an independent credit broker, not a lender. We work with a range of selected funders. The commission or fees we earn does not influence our decision on who we introduce you to. The commission we receive is included in the price you pay. You can ask for information about the commission we receive for introducing you to the funder, including the amount, by emailing us at any time at email@example.com
In order for us to fulfil our responsibilities to you, you must:
Read the documentation provided to you, and let us know if anything is unclear or does not represent your needs and requirements
Comply with the terms and conditions of agreements we may arrange for you.
Conflicts of Interest
If through exceptional circumstances our company, its directors or any other customers have a material interest in business you ask to be transacted for you, we will make you aware of the potential conflict of interest and we will obtain your consent before your instructions are carried out.
In the event that an order in cancelled prior to delivery, we may charge a cancellation fee to cover any costs that may be incurred from dealers or manufacturers, or any other losses associated with processing the deal up to the point of cancellation. Cancellation fees are generally in the region of £250 to £500, however the amount charged will be dependent on a number of factors:
- Cancellation charge applied by the dealer
- Status of the vehicle – Is it in stock? Has it been built yet?
- Vehicle extras – Are there customised interior and exterior colour options? Have any other extras been added at the request of the customer? Will the added extras impact the ability to resell the vehicle?
Cancellation charges will be calculated based on an evaluation of these points. A full breakdown of the calculation of the cancellation charges incurred, if any, will be provided.
It is important that you are aware of all finance options available to you in making your decision, and that you are adequately informed on all options. Please note that some finance options may not be applicable depending on your circumstances. For further information on the types of finance options available please visit the Finance and Leasing Association website or the Money Advice Service website. Prior to signing an agreement, you must ensure that the additional monthly commitment is suitable and affordable to you and will not create any undue financial hardship now or in the future should there be a change in your financial circumstances. Always consult with your funder for full terms and conditions and contract details prior to signing an agreement.
Whilst this site has been compiled in good faith, Intelligent Car Leasing Limited makes no warranty or representation that the use of this website will be uninterrupted or error free or that this site or the server that makes it available are free of viruses or bugs. To avoid any doubt, articles and other information are for general guidance only and should not be specifically relied on without taking advice.
LIMITATION OF LIABILITY
To the full extent permissible by law, Intelligent Car Leasing Limited assume no responsibility or liability for any information published on this website and further disclaim all liability in respect of such information. In particular, Intelligent Car Leasing Limited hereby excludes all liability for any claims, losses, demands or damages of any kind whatsoever in relation to any information, content or advertisements.
If you have a complaint or would like a copy of our full procedure please contact us: Intelligent Car Leasing, Complaints Department, Skypark 1, 8 Elliot Place, Glasgow, G3 8EP
All complaints will be responded to promptly, and we aim to resolve all complaints within 3 days where possible.
Our business is covered by the BVRLA Conciliation Service and the Financial Ombudsman Service. Any financial services complaints we cannot settle may be referred to either the BVRLA or the Financial Ombudsman Service. The Financial Ombudsman Service is a free and easy-to-use service that settles complaints between consumers and businesses that provide financial services. They resolve disputes fairly and impartially, and have the power to put things right. You can find out more about the Financial Ombudsman Service at their website Financial Ombudsman Service: our homepage (financial-ombudsman.org.uk). A copy of our complaints handling procedures can be supplied upon request.
The vehicle data displayed on the website are supplied by CAP AUTOMOTIVE. Whilst every effort is made to verify and ensure the accuracy of the data, the information should only be used as a guide and no decision should be made to purchase, hire or lease a specific vehicle without verification of the latest data from either the manufacturer or franchised dealer. All images on the website are for illustration purposes only.
Delivery timeframes quoted are subject to credit clearance, deposit payments being received along with all signed order forms and contracts being received by Intelligent Car Leasing Limited.
Contract Hire payments are subject to VAT at the prevailing rate. Personal Contract Hire rates are inclusive of VAT. All quotations include Road Fund Licence for the contractual period. The servicing element (if applicable) includes all routine maintenance, servicing, tyres, batteries, exhausts and necessary repair cost with the exception of accident damage. All pricing is correct at the time of print, unless changes in vehicle prices announced by the manufacturer or any fluctuations in FHBR. These figures do not constitute an offer. All applications subject to credit approval. Errors and Omissions excluded.
All contracts brokered by Intelligent Car Leasing Limited are subject to a £250 including VAT administration fee.
In the event you wish to cancel your vehicle order your deposit taken will be non refundable. Deposit payments will be refunded upon delivery of your ordered vehicle. Refunds will be made to the original payment card with 2-4 working days after delivery.
Your privacy is important to us. We respect your privacy and are committed to protecting your personal data. Personal data refers to any information or expression of opinion that may allow an individual to be identified, for example, their name, address, gender etc. The term data refers to any digital, automated data or manual information gathered by a company.
We have put together the following guidelines to let you know how we hold and use the personal information you may provide to us directly or through our website. It is important that you read this policy together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you were fully aware of how and why we are using your data. This policy supplements the other notices and is not intended to override them.
Intelligent Car Leasing Limited are a data controller where you have direct dealings with us. Intelligent Car Leasing Limited may also act as a data processor where you have been introduced to us by another third-party. We take our obligation to comply with UK General Data Protection Regulation (UK GDPR) and any other Data Protection Legislation very seriously. Should you have any questions regarding how we use your personal data, please contact firstname.lastname@example.org.
WHAT WE COLLECT AND WHAT WE USE IT FOR
We will only ever ask you for personal data when it is needed for any services you have enquired about or asked us to provide, or for participation in other activities in which you are taking part on the website or to respond to your requests for information such as:
- Posting comments on a news articles or blog posts
- Filling out forms on our website
- Subscribing to our newsletter or marketing
- Contacting us by phone, email, SMS text messaging or social media to avail of our services, request more information or make a complaint.
Personal data will generally only be collected directly from you. However, sometimes we may collect your personal data from another person, for instance, a fleet manager, where the nature of your business with us necessitates this or if you are using our fleet management software. We do not collect any sensitive data, except where a physical or mental health vulnerability is disclosed directly to us during the process of an order.
We also receive and record information by tracking user traffic patterns throughout our pages to maintain a record of the movements of visitors to our site such as the page visited and the information, activity or service requested. If you send us e-mail, we will also retain the content of your e-mail and your e-mail address to respond to your message and handle any follow up. We use this information to customise the content you see on our pages,
If you contact us through our website, we will retain the content of your e-mail, any contact details provided, and your e-mail address to respond to your message and handle any follow up. If you contact us via phone, your phone call may be recorded.
How Will Intelligent Car Leasing Use My Personal Data?
Your data will be used to;
- process orders and fulfil any contractual obligations with you that arise from those orders
- send you ongoing contract communications, critical in-life contract services, notifications, and any other important information about products and services you may request from us
- communicate fleet management services
- send marketing communications which you may unsubscribe from at any time by clicking the unsubscribe link at the bottom of any of our emails or OPTOUT on our SMS messages.
- Provide customer service and assistance where necessary
- Notify you about changes to our service
We process your data on the basis of legitimate interest as it is necessary for us to be able to communicate with you and fulfil our contractual obligations with you in the offering of our services.
How Is Personal Data Stored At Intelligent Car Leasing?
Intelligent Car Leasing have existing physical, technical and organisational systems in place to ensure the safeguarding of personal client data. Personal data in physical and digital formats is stored in data centre locations within the UK and the Republic of Ireland. Personal data stored in marketing software platforms or email archives may be stored in EU or US locations, however these are compliant with UK GDPR and Standard Contractual Clauses (SCCs) frameworks. Intelligent Car Leasing have adopted strict confidentiality and data protection policies in relation to your data which all staff must adhere to and acknowledge annually.
Your data will be stored in line with our data retention policy or until you request the deletion of your data. In some cases we will be bound by legal and tax regulations and will be unable to delete this personal data until the required period of time has passed.
Personal data you provide is generally stored either for the duration of your contract with us or for 7 years in order to comply with HMRC requirements or in the event of an Ombudsman complaint. Information such as bank statements or bank details are removed as soon as we no longer have a need for these. Your personal data will be removed from our marketing database within one week if you decide to unsubscribe from this service.
Who will you share my data with?
There are times when we require to share the personal information we learn from you with other parties. However, the information we hold on our clients is an important part of our business and it is not our business to sell or rent this information to others. We may however share personally identifiable information about our clients in the following situations:
- To communicate to selected third parties or suppliers in order to process your order or fulfil our contractual obligations with you, for example, to our select panel of finance funders or approved dealerships. Intelligent Car Leasing aim to ensure that these third parties have sufficient data security measures in place when handling your data, and our monitoring of these measures will be enhanced according to our UK GDPR plan
- When you sign up to our newsletter, your information will be stored on the servers of our marketing platform supplier.
We use other companies and individuals to perform functions in certain situations on our behalf such as:
- Posting comments on a news article or blog post
- Signing up to our newsletter
- Exchanging emails with you using a Microsoft platform
- Sending SMS notifications
- Taking payments via the WorldPay platform
These agents only have access to information required for that purpose and may not use it for any other purpose. Intelligent Car Leasing may also share your information where we believe we have a legal obligation to do so. This may include sharing information about fines or penalties.
SUBJECT ACCESS REQUESTUnder certain circumstances, by law you have the right to:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected;
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below);
- Object to the processing of your personal data where we are relying on a legitimate interest (or a legitimate interest of a third party) and there is something about your particular situation which makes you want to object to processing on this ground;
- Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it;
- Withdraw your consent to our processing of your personal data in rare situations where we rely on your consent as our legal basis to do so; and
- Request the transfer of your personal data to another party.
If you would like to make a Subject Access Request for any personal information we may hold about you, you can do so by writing to the following address: Compliance Manager, Intelligent Car Leasing Ltd, Skypark 1, 8 Elliot Place, Glasgow, G3 8EP or by emailing us at the following email address: email@example.com.
Intelligent Car Leasing will take all reasonable steps to protect your data. All information received by us through our website is retrieved and stored using secure technology. Our website host maintains a safe and secure environment for your personal information and uses up-to-date technology with a view to protecting that information against loss, misuse or unauthorised alteration. We only allow authorised personnel access to personal information you provide.
We also receive and record information by tracking user traffic patterns throughout our pages to maintain a record of the movements of visitors to our site such as the page visited and the information, activity or service requested.
COOKIES, GOOGLE ANALYTICS AND IP ADDRESS
- Logging into DISQUS to leave a comment on a news article or blog post
- Allowing you to download multiple white papers with a single registration
We also use Google Analytics to help us understand how our customers use our website. Find out more about how Google uses your personal information here: https://www.google.com/intl/en/policies/privacy/. You can also opt-out of Google Analytics here: tools.google.com/dlpage/gaoptout.
THE INFORMATION COMMISSIONER'S OFFICE (ICO)
The ICO is the governing body responsible for enforcing UK Data Protection legislation. Should you wish to receive more information from them or submit a complaint, you can do so by visiting: https://ico.org.uk/.
The contents of this website (including all website design, text, graphics, their selection and arrangement and all associated material) are copyright of Intelligent Car Leasing Limited or its content and technology providers except in so far as individually stated on particular material or items. Without affecting our own or third party rights under copyright, you are not permitted to copy, alter or reproduce content for commercial purposes and must credit Intelligent Car Leasing Limited at all times.
We may edit this policy from time to time. If we make any substantial changes we will notify you by posting a prominent announcement on the site.
TREATING CUSTOMERS FAIRLY POLICY
At Intelligent Car Leasing we pride ourselves on being a leading UK fleet management provider whilst offering the best combination of advice, products, competitive pricing and outstanding service.
Our aim is best set out in our mission statement:
Our mission is to be the best leasing and fleet management company in the UK by developing our employees personally and professionally, reducing fleet costs and the carbon footprint of our clients, the result of which is ethical and sustainable growth.
These words reflect the culture and philosophy that is central to our activity. We recognise, however, that to fulfil this objective we must:
- Encourage our core values of Engagement, Trust, Fairness and Respect through charitable work, community involvement and environmental practices.
- Invest in the training and development of our staff to ensure they are competent and focused on the importance of treating every customer fairly
- Monitor correspondence and activities to ensure that every customer enquiry is treated consistently and that any advice given is in the customers’ best interests
- Continually assess and improve the services we provide to ensure we can meet changing requirements
- Provide documentation to clearly and unambiguously explain how our fleet management solutions and products work
- Empower our staff to ensure any concerns raised by a customer are immediately addressed
We constantly monitor our ability to achieve these standards through:
- Regular training and appraisals to assess individual performance
- Benchmarking performance against quality standards
- Internal and external audits
- Customer satisfaction surveys
Intelligent Car Leasing abides by the six customer outcomes set out by the FCA in relation to Treating Customers Fairly:
Outcome 1: Consumers can be confident that they are dealing with firms where the fair treatment of customers is central to the corporate culture.
Outcome 2: Products and services marketed and sold in the retail market are designed to meet the needs of identified consumer groups and are targeted accordingly.
Outcome 3: Consumers are provided with clear information and are kept appropriately informed before, during and after the point of sale.
Outcome 4: Where consumers receive advice, the advice is suitable and takes account of their circumstances.
Outcome 5: Consumers are provided with products that perform as firms have led them to expect, and the associated service is of an acceptable standard and as they have been led to expect.
Outcome 6: Consumers do not face unreasonable post-sale barriers imposed by firms to change product, switch provider, submit a claim or make a complaint.
QUESTIONS OR SUGGESTIONS
If you have any questions or suggestions regarding these policies or believe we are not properly adhering to them please send an email to firstname.lastname@example.org